{"id":4047,"date":"2024-11-20T22:22:29","date_gmt":"2024-11-21T03:22:29","guid":{"rendered":"https:\/\/students.bowdoin.edu\/bsg\/?p=4047"},"modified":"2024-11-20T22:26:15","modified_gmt":"2024-11-21T03:26:15","slug":"11-20-2024-general-assembly-notes","status":"publish","type":"post","link":"https:\/\/students.bowdoin.edu\/bsg\/meeting-minutes-fall-2023\/11-20-2024-general-assembly-notes\/","title":{"rendered":"11\/20\/2024 General Assembly Notes"},"content":{"rendered":"<h3 style=\"text-align: center\"><b>COMMITTEE UPDATES<\/b><\/h3>\n<p><b>Ainsley [Facilities and Sustainability]:<\/b><span style=\"font-weight: 400\"> Met with sustainability to talk about initiatives they want to keep pushing forward, such as increased composting in more places (i.e. Ladd). Along with Andy have been working on a water map for campus and looking for volunteers to help. Please reach out to Ainsley if you would like to help to have a draft coming into finals.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><b>Vincent [SOOC]:<\/b><span style=\"font-weight: 400\"> Approved two new clubs in the last two weeks and met with Sara to talk about goals and reconsider the role of SOOC on campus, as well as new initiative ideas. Will share more about that later on. Had a \u201chow to start a club\u201d tabling event today.\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><b>Elliott<\/b><span style=\"font-weight: 400\">: What clubs were approved?<\/span><\/li>\n<li style=\"font-weight: 400\"><b>Vincent<\/b><span style=\"font-weight: 400\">: Folk Dance and \u2018The Brotherhood\u2019, a Black men affinity club<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><b>Sadie [Diversity and Inclusion]: <\/b><span style=\"font-weight: 400\">The D&amp;I committee did tabling last Friday which was a big success. Got a lot of responses and will look through those in the future.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><b>Nolan [Student Affairs]: <\/b><span style=\"font-weight: 400\">Working on getting programming for winter sports events on campus: food trucks, hot chocolate, and hot apple cider. Trying to get something set up in Coe Quad for the Women\u2019s basketball game as well.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><b>Elliott: <\/b><span style=\"font-weight: 400\">Got 110 sign-ups from 116 slots for break transportation. Would be nice to have GA members present at some of the departures. Will send out departure times. Particularly need help with Friday, 1 PM 56-person charter bus.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3 style=\"text-align: center\"><b>[PROPOSAL: SAFC Guideline Changes]<\/b><\/h3>\n<p><b>Elliott:<\/b><span style=\"font-weight: 400\"> SAFC is in charge of giving funding for student groups (clubs). The BSG has to approve the guidelines of the SAFC. And every year the SAFC must review and make the appropriate changes to those guidelines.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><b>Max: <\/b><span style=\"font-weight: 400\">Guidelines are a large document and may be difficult to understand. Mostly trying to change the wording to make it clearer. Will be referring to the proposal document to make this easy to follow. These are the modifications:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Changes table of contents.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Academic Career Services Guideline:<\/span><span style=\"font-weight: 400\"> The SAFC will not fund items or services that are already provided through any Bowdoin resource.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Section 3:<\/span><span style=\"font-weight: 400\"> changing entertainment to events. Changing Production Costs to Performance Production Costs. New guideline SAFC may fund up to 500 dollars and if the event will have more than 100 Bowdoin student attendees may allocate additional funding which is all done under the SAFC\u2019s discretion.\u00a0 Supplies for club funding events to come out of club bonding.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Decorations:<\/span><span style=\"font-weight: 400\"> adding that it is decided at SAFC\u2019s discretion for clarity. Decorations must have a connection to the event.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Films:<\/span><span style=\"font-weight: 400\"> will only fund screening rights when the film is connected to the club\u2019s mission.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Semester Meeting Snacks<\/span><span style=\"font-weight: 400\">: clubs can ask how much is left of their snack budget (this also will apply to <\/span><span style=\"font-weight: 400\">club bonding funding<\/span><span style=\"font-weight: 400\">).<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Meals:<\/span><span style=\"font-weight: 400\"> For trips, will supplement board transfers by $4.75\/person\/meal. Bringing down Breakfast funding and bringing up Lunch and Dinner such that: Breakfast: $7.35, Brunch\/Lunch: $8.25, Dinner: $8.50.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Banquets:<\/span><span style=\"font-weight: 400\"> Clubs have to discuss with Student Activities to figure out the most cost-efficient options.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Kickoff Events: <\/span><span style=\"font-weight: 400\">Clarifying what a kickoff event is, only non-competitive clubs with &gt;175 members can ask for kickoff funding, which is what has been done previously.\u00a0<\/span><\/li>\n<\/ul>\n<p><b>Blake: <\/b><span style=\"font-weight: 400\">The sentence clarifying that \u2018new clubs have two months to ask for kickoff funding\u2019 may be redundant as it is unlikely that any club would gain greater than this number.<\/span><\/p>\n<p><b>Max: <\/b><span style=\"font-weight: 400\">You&#8217;re right. Won\u2019t change it now as this would require presenting change to the SAFC. Will make a note of it to propose for next year\u2019s modifications.\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Event Food:<\/span><span style=\"font-weight: 400\"> exceptions may be made for annual events, to be decided at the SAFC\u2019s discretion.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Removing <\/span><span style=\"font-weight: 400\">club-only events<\/span><span style=\"font-weight: 400\">: up to $30 (has not been used at all this year).<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Travel funding:<\/span><span style=\"font-weight: 400\"> An exception to the one-month rule to request travel funding can be made for postseason play.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Club bonding:<\/span><span style=\"font-weight: 400\"> $500\/semester for clubs &lt;175 members. $600\/semester for clubs &gt;175 members (down from $800, almost no clubs have gotten even close to this amount, and incentivizes clubs to create events for the wider campus community). Must be reasonably priced requests, to be used for the benefit of the majority of the club.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Non-Competitive Conferences:<\/span><span style=\"font-weight: 400\"> will pay for registration, lodging, and travel (not flights). Events must not only benefit students\u2019 personal interests (i.e. networking).\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Competitive scrimmages:<\/span><span style=\"font-weight: 400\"> Will get $30 meal supplement funding.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Printing: <\/span><span style=\"font-weight: 400\">Increasing printing funding. Must come into SAFC and justify why printing is necessary.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">SAFC will not fund <\/span><span style=\"font-weight: 400\">Canva Pro <\/span><span style=\"font-weight: 400\">as this cost would be too large and students have Adobe Suite.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Workshops: <\/span><span style=\"font-weight: 400\">\u00a0Have to be related to the club\u2019s mission.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Deliberations of SAFC<\/span><span style=\"font-weight: 400\"> are private as students are deciding on student-created events, to help make decisions without bias.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Items:<\/span><span style=\"font-weight: 400\"> Links to be included for online purchases when possible.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">SAFC will not fund auction items.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Co-sponsorships<\/span><span style=\"font-weight: 400\">, if clubs co-sponsor an event can access both budgets, but both leaders must be present at SAFC hearings to ensure real collaboration.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Personal residences<\/span><span style=\"font-weight: 400\">: will not give funding to events held in personal residences.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Club categorizations<\/span><span style=\"font-weight: 400\">: Charter B clubs, defined by SOOC, can only request funding for their snack budget, vans, and posters.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">If clubs have substantial amounts in their funds the SAFC will not consider funding requests to encourage clubs to use up their allocated funds.\u00a0<\/span><\/li>\n<\/ul>\n<p style=\"text-align: center\"><b>[Motion to Vote]<\/b><\/p>\n<p style=\"text-align: center\"><b>[Proposal Passes]<\/b><\/p>\n","protected":false},"excerpt":{"rendered":"<p>COMMITTEE UPDATES Ainsley [Facilities and Sustainability]: Met with sustainability to talk about initiatives they want to keep pushing forward, such as increased composting in more places (i.e. Ladd). Along with Andy have been working on a water map for campus and looking for volunteers to help. Please reach out to Ainsley if you would like [&hellip;]<\/p>\n","protected":false},"author":662,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[26],"tags":[],"class_list":["post-4047","post","type-post","status-publish","format-standard","hentry","category-meeting-minutes-fall-2023"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>11\/20\/2024 General Assembly Notes - Bowdoin Student Government<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/students.bowdoin.edu\/bsg\/meeting-minutes-fall-2023\/11-20-2024-general-assembly-notes\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"11\/20\/2024 General Assembly Notes - Bowdoin Student Government\" \/>\n<meta property=\"og:description\" content=\"COMMITTEE UPDATES Ainsley [Facilities and Sustainability]: Met with sustainability to talk about initiatives they want to keep pushing forward, such as increased composting in more places (i.e. Ladd). Along with Andy have been working on a water map for campus and looking for volunteers to help. 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