COMMITTEE UPDATES
Facilities and sustainiability: Working on getting the first meeting: composting and street lighting. Idea: talk about dining feedback done last year.
- Harper: Idea, hooks for jackets in between Moulton booths
- Claire: Add stickers to help with birds smashing into windows
- Andy: Access to drinking water in the dorms
- Elliott: requires large renovation work, but can get creative with ideas.
- Make a map of all water fountains.
- Distribution of laundry sheets
- Harper: Have been meeting with people around campus and there has been a couple of issues:
- Initial free laundry began as a way to use surplus BSG budget
- Trying to rethink distribution (EcoReps the best current solution) and storage
- Currently don’t have laundry detergent units and trying to find a cost-effective solution
- Distribute responsibility so that the responsibility is not all on one group
- Harper: Have been meeting with people around campus and there has been a couple of issues:
SAFC: Interviews for two new at large members, otherwise operations as normal.
Student Affairs: Driving lessons for international students, more coffee and tea in the library
- Andy: First years have no private mode of transportation, need weekend trips to Target or Walmart
- A map of where printers + water fountains are located was discussed in first meeting
- Elliott: we can get floorplans and make it a poster project
SOOC: Full committee, waiting to get started on programming to get more clubs formed.
Voting: 2 proposals are being presented for voting in this meeting – 31 General Assembly members present with Voting Rights.
1: VOTING HEADSPACE SUBSCRIPTION (ELLIOT AND EISA)
Began last year with 600 subscriptions and only about 300 enabled. 300 subscriptions was not enough and are working on adjusting the amount to 100 more subscriptions. Voting on passing the amount required for funding ($1,000).
Blake: How do we know that there is enough demand for 100 more subscriptions? Is there a way we can use the same amount of money to have more impact for more people?
- Eisa: Many people were coming to us and saying that there were not enough subscriptions for people. It’s a good enough number where people will be able to have a subscription. It’s also a program that we know works and people are using.
- Elliott: In the grand scheme of our projects and their cost, $1,000 is a reasonable amount.
Aidan: Do we have any way of knowing how many people are actually using their subscription after claiming it?
- Elliott: We sent out a survey asking students if they are using it, and more than 100 responded that they are. There is a significant amount of people using it.
Abby: Is there a way to cancel the subscription of people who are no longer using it?
- Elliott: Since it is a corporate service there is no way to do that manually, although it needs to be renewed this year.
- Eisa: Send email for people to not sign up if they believe they will not be able to take advantage of the service
Max: Would it be better to get only a couple of subscriptions (50), see if they fill up, and if they do, get more?
- Elliott: The actual spending amount for 100 more subscriptions is around $790 and the proposal is rounded up as this is what is done historically.
- Harper: I believe 100 is better since the wait could create frustration for those who are not able to get access to the service
Blake: If we ask people to willingly not sign up for the service would people who need it sign up instead? Could the $1,000 go to club events that could impact more people?
- Eisa: For the most part, people had a good experience with the app although due to the vast possibilities for better options, this is a difficult question to give a concrete answer to.
- Aidan: It’s more about having the resource available, and not so much about the people who are actually using it.
Henry: Would how we advertise help us get more people to sign up? How has it been advertised previously?
- Eisa: That actually might be the reason why we had so many sign-ups, because it was so advertised and people jumped to get a subscription. This time instead of a full on poster campaign we can simply send an email, and then if we need more subscriptions filled up we can follow up with a poster campaign.
- Abigail: Giving counseling the resource would be a good way to make sure people take full advantage of it.
- Shreya: I do remember it being advertised as something that would quickly run out.
- Elliott: We will need someone to maintain this communication with student body to make this project known.
Vincent: What if we made Headspace more difficult to get, perhaps an application to get the subscription?
- Eve: When you sign up can you immediately access it? If someone has a crisis an application form might hinder their access.
- Eisa: This is something that would ideally be helped via other resources. It would be a quick form that would grant access quickly after access is approved.
MOTION TO AMEND (MAXWELL), SECOND (BLAKE)
—- MOTION DOES NOT PASS —-
VOTE TO PASS PROPOSAL HEADSPACE SUBSCRIPTION EXTENSION
—- PROPOSAL PASSES —-
2: MOVE TO INTRODUCE HARPSWELL QUAD FUNDING (ELLIOTT), SECOND (EISA)
BSG has funded Ivies in the past: last year, $10,00, $25,00, and $3,000. Have done it every year in the past, need to pass it for it to be done this year. It is the same amount of money that is used every year.
Shreya: Is it possible to increase funding to make more water bottles?
Blake: If we increase the budget for water bottles, we take out money that clubs could use.
Max: Ivies is an event that people expect every year, even if they don’t know that BSG funds it. It’s a necessary event.
Elliot: This and the Spring Gala are one of the most visible events we do.
Sadie: If we want to amend later, would it still count as an amendment or would it be a new proposal?
- Eisa: It would be a new proposal.
MOTION TO VOTE ON PROPOSAL
—- MOTION PASSES —-
HEADSPACE PROPOSAL VOTE
—- PROPOSAL PASSES —-